“This Sounds Great… But I Don’t Have Time.”
That’s the first thing most property managers say when they hear about FilterSync, and I get it.
You're juggling lease renewals, maintenance coordination, owner communication, onboarding and resident issues every day. The last thing you need is another platform to manage. That’s exactly why FilterSync was built to work in the background, not add to your plate.
Start Small, Stay in Control: Your Rollout Options
You don’t need to implement FilterSync across your entire portfolio on Day One. Here’s how most managers start:
- New leases – Add FilterSync during lease signings when tenants are already reviewing expectations.
- At renewals – Introduce and explain the benefits of the system during lease renewal periods with updated compliance language.
- High-risk properties first – Most managers start implementing the properties that have the most HVAC issues or high turnover or past filter compliance issues.
This phased rollout lets you prove the concept and build tenant buy-in without creating more work for your team. After 12-18 months your entire portfolio will be automated.
Set It and Forget It: How Setup Works
Here’s what implementation looks like:
- Paste lease language into your lease (we provide templates)
- Upload tenant/property info via spreadsheet or enter manually
- Choose your schedule (every 30/60/90 days or custom per unit)
- Enable SMS reminders and real-time upload links (sent automatically)
- Set owner automatic emails on/off
That’s it. From there, FilterSync handles all tenant follow-up, photo verification, and escalation, owner touch points, without another app, login, or checklist for you to manage. Each tenant receives a welcome text with a short instructional video, setting clear expectations and walking them through the simple photo submission process. After that, FilterSync takes over, sending reminders, verifying submissions with AI, and escalating only when needed.
What You Don’t Have to Do Anymore
With FilterSync in place, property managers stop:
- Manually sending reminders
- Reviewing tenant-uploaded before/after photos
- Arguing about HVAC damage and who’s responsible
- Scheduling vendors just to confirm a filter change
- Dealing with angry owners when preventable breakdowns occur
Your team only gets involved if a tenant fails to comply. Otherwise, the system does the work and you watch work orders and backlog metrics decrease.
Support, Resources, and Hands-On Help During Beta
You won’t be doing this alone. As part of our early access program, we help set up your first properties and give you everything you need:
- Onboarding checklist
- Legal lease addenda
- Owner communication templates
- Tenant email/SMS samples
- Dashboard training (takes 15 minutes)
Ready to Test It on One Property?
FilterSync was built to reduce your workload, not increase it. Start with just one property or lease cycle and see how effortless tenant compliance can be.
Join the Beta Program – Free for Early Testers [LINK TO WAITLIST]
Download the Onboarding Starter Kit PDF [LINK TO PDF DOWNLOAD]